Replace a change of name certificate

Introduction

If you've registered your own or your child's change of name since 1 April 1996 and you'd like a replacement change of name certificate, you can apply online.

If you changed your name by Deed Poll prior to the above date, call 13 77 88.

Eligibility

If you're the person named on the certificate, or the parent of a child aged under 18, you can apply for a replacement.

If you're the parent of a child aged 18 or over, you're entitled to the replacement certificate if you applied for the original change of name.

If you're not the person named on the certificate or you did not apply for the original change of name, you must:

• complete a letter of authority giving you permission to apply for a certificate – PDF, or
• show Power of Attorney relating to the person named on the certificate, or
• be a solicitor applying for a certificate on behalf of a client.

What you need

• if applying for your certificate or your child's certificate, you'll need 3 forms of your proof of identity
• if applying on behalf of someone else, you'll need:
  • Letter of authority – PDF from the person named on the certificate or if deceased, their next of kin
  • 3 forms of proof of identity from the person giving permission
  • 3 forms of your proof of identity
• if you're a solicitor applying on behalf of your client, see information for solicitors applying for a certificate.

How to apply

1. Ensure you meet the eligibility requirements.
2. Select the 'Apply online' button.
3. Follow the prompts to apply for a replacement certificate.

If you don't wish to apply online:

1. Download and complete Replacement Change of Name Certificate Application – PDF.
2. Lodge it with the required documentation and payment using the details on the form.

More information

• If you begin filling in the online application form and want to save it to complete later, it's a simple step to resume your application
• You're able to check the status of your application online.
• Make sure that the copies of the documents you have scanned or photographed are clear and easy to read. The file types can be TIF, JPG or PDF (no spaces or dashes in the filename).
• On successful receipt of your application form and payment you'll be sent a tax invoice to the email address you provided. You also have the option to print the summary page, or your entire application form.
• Certificates are sent by the Registry of Births, Deaths & Marriages via registered post. They cannot be collected at a Service NSW Centre.
• Processing times commence when applications are received in full compliance with Registry requirements, and exclude delivery time.
• If you'd like your certificate to be sent to an Australian passport office, consulate or embassy, you'll need to make that request at the same time as your application, as this cannot be done later. Please include a request letter if mailing your application.
• Make sure that you indicate which destination office you want the certificate sent to.
• Certificates are not sent to foreign embassies, work email numbers or personal email numbers.
• If you change your mind, or decide the certificate is no longer required, your application fee will not be refunded.
• Do not laminate your certificates. Identity documents must be kept in their original state to be accepted by government agencies.

Payment methods